The more your workload grows, the easier it is to fall into the trap of handling everything alone. But wise leaders know growth doesn’t come from “doing it all” or micromanaging — it comes from getting the right help. And today, that help is virtual.
Whether you need executive support, admin coverage, or customer follow-ups handled, a remote virtual assistant (VA) keeps your workflow running while you focus on results.
A virtual assistant is an online professional who helps you with daily operations, recurring tasks, and time-consuming workflows. They can handle admin work, manage schedules, communicate with customers, support executives, and even manage light marketing and operations.
Virtual assistants work remotely and plug directly into your systems. Because they work across industries and teams, virtual assistants are used to adapting quickly. Their flexibility makes them ideal for businesses in growth, transition, or scaling phases, especially when the workload shifts fast and priorities change.
Since 2020, the demand for virtual office assistant services has surged. In 2024 alone, the demand for virtual assistants surged by 35%, driven by the shift to remote work and the need for flexible staffing solutions.
Companies of all sizes, from solo founders to Fortune 1,000 teams, are hiring remote VAs to handle critical yet time-consuming responsibilities, saving nearly 78% in operating costs as a result.
What used to be a stopgap solution is now a core function of modern business. And with millions of highly skilled professionals working online across the globe, your next hire doesn’t have to be local — just reliable, experienced, and ready to help.
If you’re leading a business, there’s a limit to how much you can handle alone. An online virtual assistant helps you stay focused while the day-to-day gets done.
Founders, CEOs, and consultants tend to find a virtual assistant that can help them stay organized and focused.
Growing teams often hire VAs to support entire departments, from customer service and marketing to HR and finance.
If you’re leading a growing business and need more operational support, hiring a virtual assistant is one of the smartest ways to quickly extend your capacity.
As a business leader, you don’t have time to chase admin tasks, reschedule meetings, or dig through emails to keep things moving. All your time and energy are better spent growing the business.
Instead of doing everything on your own, your VA handles all the extra stuff, like scheduling, communication, and coordination, that interrupts your focus. They work quietly in the background, adapting and executing according to your needs without constant oversight.
The goal here isn’t for you to offload work but to free up capacity so you can focus on your business.
Progress stalls when low-impact tasks consume your day. As a leader, your time away from growing the business can derail your progress. According to recent studies, these inefficient business practices can erode up to 30% of your company’s revenue annually.
When you’re working nonstop on tasks that barely move the needle, it’s time to seek help.
… you’re operating without enough support — and it’s costing you more than just your time.
Let your VA filter the noise so you can focus on what moves the business.
They’ll clear your backlog before it turns into a bottleneck.
Your VA adds structure to the chaos — meetings, follow-ups, and priorities finally have a system.
No more dropped balls. Every client, partner, or internal request gets handled.
You don’t need longer days — you need less on your plate. That’s what your VA is for.
Like any strategic hire, success with a VA starts long before any work gets done. It begins with finding and hiring the right people.
But that only happens with the right process:
Start by writing down recurring tasks. These can be:
By identifying the tasks that slow you down, you gain a clearer picture of the role your VA will likely fill.
There are two routes you can take to find a virtual assistant. The path you end up taking will ultimately influence your success, so it pays to consider each of their benefits and drawbacks:
You can post a listing on Upwork, Fiverr, or other freelance platforms. But hiring this way means you’re responsible for:
Many businesses that try this route first end up wasting time cycling through a series of bad fits, poor communication, or disappearing freelancers.
Unless you’ve hired VAs before, you may overpay for underdelivery. To avoid that, make sure you look for the following qualities:
Working with a trusted partner can make the hiring process significantly easier, especially if it’s your first time bringing on an on demand virtual assistant.
Instead of juggling sourcing, vetting, and onboarding on your own, the right partner handles the heavy lifting so you can stay focused on your business.
A reliable partner typically takes care of:
Your success begins in finding the right partner.
So, when evaluating providers, look for:
Finding a virtual assistant for hire sounds simple — until you’re staring at hundreds of unvetted profiles and wondering who’s actually qualified. Without prior experience, you’re better off working with a proven partner that removes 90% of the risk. This way, you get better candidates, less back-and-forth, and faster results.
An offshore virtual assistant can offer exceptional support at a fraction of the cost of an in-house hire. Many outsourced virtual assistants have years of experience supporting U.S., Canadian, and U.K. businesses remotely.
If you decide to outsource virtual assistant services, vet for:
Hiring offshore talent is often the most scalable option unless you need someone on-site.
Hiring the right people sets you up for success. However, even the best VA needs a clear ramp-up plan.
Onboarding your new talent is an important step, so it’s important to:
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Just you.
Small team
Under 50 people
Growing workforce
50-200 people
Established team
200-500 people
Large organization
500+ people
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
A skilled remote virtual assistant can fill a wide range of roles, helping you clear the backlog, stay responsive, and keep operations running smoothly without needing full-time hires.
Whether you’re looking to hire a virtual assistant who supports your day-to-day personally or a specialist who understands your industry, there’s a Magic VA ready to fit the role.
No matter where your business operates, Magic VAs can be trained on your tools, workflows, and expectations to start adding value fast.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
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Every time I use @magic, I ask myself why I don’t use it more often. It’s such a time saver. SMH:)
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So, @magic has consistently delivered, and by delegating a variety of task-minutiae to their 24/7 concierge service, has given me the time to focus on the things I’m best at without doing a ton of task-switching (which I’m not very good at). Not free, but good! #GetItDone
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I just use @magic to help with a task I couldn’t do myself (test out an offline service in another country). It was super quick, easy and deliverables were spot-on perfect. Highly recommend!
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