Support for every lead, every stage, every time.
Every deal starts with conversations. However, getting to those conversations takes hours of research, prospecting, data entry, and follow-up. The more your pipeline fills, the more time you spend managing the process instead of driving outcomes.
A sales virtual assistant keeps your team locked into what moves the needle: selling. While they handle the prep work, your reps stay focused on calls, demos, and closing business.
A sales virtual assistant supports founders, sales managers, and entire revenue teams by handling operational tasks that slow your pipeline momentum. They’re not replacing your reps but removing the roadblocks that keep them from selling.
With experience in sales processes, prospect research, CRM management, and outreach support, a virtual assistant for sales operates as a direct extension of your revenue team. They handle the manual work while you focus on building your pipeline and closing your business.
Sales operations today aren’t limited by office walls. Remote support is now a standard part of modern revenue teams, whether you’re running B2B SaaS services or early-stage startups.
In fact, companies using remote sales support report up to 30% faster outreach cycles, fewer dropped leads and greater productivity across reps. With tools like Salesforce, HubSpot, Apollo, and Outreach powering your sales process, most of your backend work no longer requires local hires.
Hiring a virtual assistant for sales calls gives you access to experienced talent, fast onboarding, and scalable support without adding a full-time headcount.
Sales admin drains time at every level, whether you’re building your first pipeline or managing an established team. The question now isn’t how much work there is but who should be doing it.
You will benefit from a sales virtual assistant if you’re a:
If admin work is cutting into selling time, a virtual sales assistant helps you stay focused on closing new deals.
Pipeline growth creates as much admin work as opportunity. Without structured support, reps can end up buried in non-selling work, lowering their sales and negatively impacting your bottom line.
Every admin task you offload frees up more valuable selling time for your team.
Even top-performing sales teams hit a ceiling when admin work takes over.
Staying on top of the workflow with each new lead you bring in can feel challenging without support.
Your VA jumps in to handle the posts, comments, and scheduling so nothing slips through the cracks.
They keep your social media on track by handling the details that slow you down.
A VA brings order to your online presence, so you can stop sweating the small tasks and focus on what matters.
They stay ahead of deadlines, follow-ups, and loose ends, so you don’t have to play catch-up.
A social media assistant lets you focus on big-picture growth while they manage the daily grind.
Bringing in a virtual assistant for sales calls is one of the most effective ways to boost productivity without adding a full-time headcount. However, this only works when you land the right candidate, which begins with the hiring process.
Here’s how you can get it right:
Before you search for a candidate, map out where your team is losing the most selling time:
Knowing your exact needs helps ensure you’re hiring for the right skills.
You have two options: hire directly or work with a partner.
Taking full responsibility for hiring means every piece of the process falls on your plate.
While it may seem straightforward at first, it often demands more time and attention than expected, especially when hiring for specialized sales admin work, because you’re responsible for:
Without prior experience hiring for this role, it’s easy to underestimate how difficult it is to evaluate candidates on research quality, CRM discipline, and outreach accuracy.
Additional Tip: Avoid defaulting to low hourly rates on job boards like Upwork. The lowest-cost option almost always ends up being the most expensive mistake.
If you pursue hiring independently, be prepared to screen for:
Partnering with a staffing agency simplifies the process, reduces the upfront workload, and helps avoid common hiring missteps, especially if this is your first time building sales admin support.
A trusted partner does 90% of the legwork, taking care of:
All of these are possible with the right partner. So, when evaluating sales virtual assistant services, look for:
With the right partner, you won’t spend weeks vetting and training. Instead, you’ll gain fully managed, sales-ready support built to plug directly into your revenue engine.
If you’re not looking for a candidate who can work inside your office, then one of the most strategic decisions you can make is hiring global talent.
Highly qualified remote sales virtual assistants operate across time zones, providing experienced support at a fraction of local hiring costs. In some cases, you may be working with VAs who already have considerable sales experience.
When hiring globally, always vet for:
Even top VAs need a solid onboarding process to integrate successfully. With the proper onboarding, your sales virtual assistant operates as a seamless extension of your revenue team.
So, be prepared to provide:
Clear systems turn virtual assistants into fully integrated team members.
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Just you.
Small team
Under 50 people
Growing workforce
50-200 people
Established team
200-500 people
Large organization
500+ people
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
Magic’s virtual sales assistants are trained to step in fast, adapt to your tech stack, and keep your sales operations moving. With experience across industries, common CRM platforms, and sales tools, they give your team the targeted support you need without slowing down onboarding or adding complexity.
No matter your sales model or team size, Magic VAs keep your pipeline full and your team focused.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
Big vouch for @magic. Tried them last night and definitely a keeper.
@magic YOU ARE AMAZING! you have helped me and my husband so much this past month and helped reduce so much stress. thank you for being SO awesome!! 😊
Every time I use @magic, I ask myself why I don’t use it more often. It’s such a time saver. SMH:)
I have @magic make my IRL reservations. It’s worth every penny of the human interaction avoidance it provides.
@magic your service definitely is living up to its name!
So, @magic has consistently delivered, and by delegating a variety of task-minutiae to their 24/7 concierge service, has given me the time to focus on the things I’m best at without doing a ton of task-switching (which I’m not very good at). Not free, but good! #GetItDone
Today alone @magic is 3/3 on getting some large bogus charges off my credit card. Awesome service!
I just use @magic to help with a task I couldn’t do myself (test out an offline service in another country). It was super quick, easy and deliverables were spot-on perfect. Highly recommend!
@magic Truly blown away by your service… 2am, cross-country, holiday request and you did it. Incredible – thank you so much!
The service from @magic is like a secret weapon. Almost nothing the team there can’t make happen. Thank you!
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