Behind every high-performing leader is someone who keeps operations running smoothly, makes sure all details are handled, priorities stay aligned, and nothing gets missed. That’s the power of an Executive Assistant (EA).
An executive assistant is a busy executive’s right hand, handling high-level admin work, managing schedules, coordinating communication, and keeping priorities on track.
Unlike a general virtual assistant, an executive personal assistant works closely with you, learns how you operate, and quickly adapts to handle both work and personal tasks without constant oversight.
Gone are the days of needing someone in-house to provide high-level support. In the United States, only a few hundred thousand executive assistants remain, and that number is steadily declining.
At the same time, virtual executive assistants are on the rise. The shift to remote support jumped 41% in 2020 alone. Today, more than 40 million virtual EAs operate worldwide.
Since most of the job can be done online, hiring virtually gives you more flexibility, lowers overhead, and opens access to a global pool of experienced talent. The talent pool is global. Now it’s just a matter of finding the right fit.
Whether you’re a solo founder or part of a growing team, an executive admin assistant gives you the extra capacity you need to move faster and stay focused.
Executive assistants are often hired by founders, business owners, and CEOs who need to move faster and free up their time.
Companies bring on EAs to support executives or specific teams and keep things running smoothly behind the scenes.
If you’re serious about maximizing your time and scaling effectively, hiring an executive assistant is one of the smartest moves you can make.
You can’t be in 10 places at once, and with a great executive assistant, you won’t have to be.
An executive personal assistant can fill the role of both an executive admin assistant and a personal assistant to give you back control of your time and make sure nothing important gets lost in the shuffle.
Just imagine what you could do with 10 extra hours a week.
For a deeper look at everything an EA can take off your plate, download our free guide: 100 Things an Executive Assistant Can Do here.
If you find yourself constantly putting out fires, falling behind on priorities, or stretched too thin, it’s time to bring in support.
You could be burning out faster than you realize.
Burnout alone costs companies up to $21,000 per employee each year in lost productivity and turnover. For a 1,000-person team, that’s a potential $5 million loss annually. Having an executive admin assistant can create the space you need to lead, think clearly, and move faster without burning out.
By hiring an executive assistant, you can:
Your EA steps in to take care of the tasks that keep stacking up.
They help you regain momentum by managing the moving parts.
An EA brings structure to your day. Stop spending energy on the small stuff.
They stay on top of deadlines, follow-ups, and loose ends before they pile up.
With an EA, you focus on what matters while they handle the rest.
The decision to hire an executive assistant is one of the highest-leverage moves you can make. But it only works if you find the right person and set them up to win.
List the top tasks that slow you down:
This gives you a clear picture of the support you actually need.
Not all hiring paths lead to the same outcome. The way you hire an executive assistant matters just as much as who you hire.
Hiring on your own may save money upfront, but it’s risky and time-consuming because you’ll be solely responsible for:
Without experience hiring EAs, you’re likely to overpay for the wrong fit. If they leave, you start from scratch. It’s a heavy lift with little margin for error.
Additional Tip: Don’t offer a low hourly rate to the first few candidates you find on job boards like Upwork. This approach almost always leads to a bad hire unless you get extremely lucky.
What to look for:
If you haven’t hired executive assistants before, partnering with a trusted agency is the smarter move.
Although partnering with a staffing agency or service doesn’t remove all the work, it does make it 10x easier. They handle everything, including:
The key is choosing the right partner.
What to look for in a partner:
Unless you’ve hired executive assistants before, don’t try to figure it out on your own. If this is your first time, the smartest move is to partner with a team that already knows what a great EA candidate looks like.
Many excellent EAs work remotely. If you’re based in the US, Canada, Europe, or Australia, and you’re open to hiring an Executive Assistant from outside your country, you can often find highly skilled professionals at significantly more affordable rates.
What to vet for:
Some of the best EAs aren’t in your local area. Unless you need someone physically in your office, global is the smarter, more scalable option.
Hiring is just the first step. Even the best EAs need structure, access, and feedback to hit the ground running.
Be ready to:
Let Magic do it for you. Magic handles everything, including sourcing, hiring, training, and managing your executive assistant.
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
When it comes to versatility, Magic EAs are ready to jump in wherever you need them. From managing calendars and inboxes to handling client communication, project updates, and internal coordination, they plug into your workflow fast and keep everything running smoothly.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
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