Because your time is too valuable for busywork.
You started your consulting practice to solve high-level problems. But the reality is that administrative work can easily consume hours of your day. Every minute spent organizing data, researching leads, or juggling calendars is a minute you’re not advising clients or driving revenue.
Whether you’re a solo advisor or part of a boutique firm, executive assistant consulting can help you reclaim your time so you’re not spending an entire day on admin work. With the back office handled, you stay focused on strategy while your assistant consultant takes care of the details.
Virtual assistant services for consultants handle the operational, research, and administrative tasks that stall your momentum.
They take the recurring responsibilities off your plate, from updating client records and building lead lists to managing meetings and formatting documents, so you can focus on the work that actually grows your practice.
They’re not just general admin support. A virtual assistant for consultants understands the fast pace and high stakes of your work. They’re proactive, highly organized, and comfortable using the same tools and platforms you rely on every day.
As consulting work becomes more agile, remote, and global, on-demand support is no longer a luxury — it’s a competitive edge.
Many consultants already outsource research and scheduling to save time. But with a remote assistant for consulting firms, you can offload a wider range of tasks without sacrificing quality or oversight.
In fact, 60% of businesses now delegate administrative and scheduling tasks to remote workers, including virtual assistant services for IT consulting firms. This trend reflects a broader shift across industries toward flexible support models that reduce overhead and keep operations lean without compromising execution.
You don’t need to be running a multi-person firm to benefit from virtual assistant solutions for consultants.
Whether you’re a solo consultant juggling back-to-back client calls and looking to reduce non-billable hours or a boutique firm managing multiple deliverables with limited bandwidth, the right VA can help keep your focus on high-value work.
Virtual assistants for consultants are often hired by founders, business owners, and CEOs to accelerate progress and reclaim valuable time.
Companies leverage virtual assistant solutions for consultants to support executives or dedicated teams, ensuring seamless operations behind the scenes.
Virtual assistant services for IT consulting firms can streamline your operations, protect your calendar, and help you run a tighter, smarter practice.
You already know the value of delegation. The question is: what’s costing you the most time today?
Whether it’s one hour a day or 10 hours a week, every task they handle is time you get back.
Backlogs don’t build themselves. They grow quietly until they start costing you opportunities.
Then, you’re likely to benefit from outsourcing admin support for consultants.
Studies show consultants spend up to 30% of their week on non-billable admin work. That’s roughly 12 hours per week you could reinvest into client strategy or growth. So, if any of the above sounds familiar, it’s time to bring in the operational support you’ve been missing.
Your virtual assistant steps in to manage the growing to-do list.
They help you get back on track by efficiently handling all the moving pieces.
With their support, your day gains structure, freeing you from the small stuff.
They track deadlines, handle follow-ups, and tie up loose ends before they pile up.
With a virtual assistant, you focus on what truly matters while they take care of the rest.
Executive assistant consulting doesn’t mean hiring someone in-house.
Outsourcing admin support for consultants gives you the leverage of an internal team without the overhead.
The right administrative assistant consulting firm will increase your productivity. But only if you match them to the right tasks, set expectations clearly, and hire purposefully.
Here’s a proven process to help you find the right VA or administrative assistant consulting firm:
List the admin tasks that eat up your time:
This list becomes the blueprint that helps you pinpoint where a consultant virtual assistant can deliver immediate impact.
There are two primary approaches to bringing on virtual assistant solutions for consultants:
This could work if you’ve hired assistants before and have time to vet candidates. But you’ll need to manage:
Even seasoned consultants can struggle to find the right assistant without wasting hours on interviews or onboarding someone who doesn’t fit.
Additional Tip: Avoid defaulting to low hourly rates on job boards like Upwork. The lowest-cost option almost always ends up being the most expensive mistake.
What to Look For:
If you don’t have time to source or vet candidates, or if this is your first time hiring, working with a trusted partner can streamline the process and reduce risk.
With a staffing partner, you get access to pre-vetted assistants who are trained, supported, and ready to plug into your workflow.
The right partner will handle the following:
What to Look for in a Partner:
You can handle the hiring yourself, but it’s a demanding task on top of everything else you’re already managing. With the right partner, you can streamline the entire process and focus on getting results with the added responsibilities.
When it comes to finding talented consultant assistants, you’re not limited to your zip code. The best executive assistant for consultants might be working from across the globe.
Hiring globally gives you access to experienced professionals with specialized skills in client services, operations, and admin workflows, often at a more affordable rate than hiring locally.
For most consultants, physical presence isn’t required. Your assistant needs to be available, aligned with your time zone, and fluent in the tools you use. The rest is about reliability, communication, and execution.
When hiring globally, vet for:
To get the most out of your assistant, walk them through your processes and set expectations immediately. Proper onboarding can set them up for success.
As part of your onboarding process, ensure you:
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Just you.
Small team
Under 50 people
Growing workforce
50-200 people
Established team
200-500 people
Large organization
500+ people
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
Consulting work is dynamic. Every week brings a new priority, a new client ask, or a fast-approaching deadline. That’s why versatility matters.
Magic VAs can jump in wherever you need support, whether that’s client-facing communication or behind-the-scenes execution, to keep your focus where it belongs.
Magic provides the consistent, flexible support you need to stay focused and serve your clients at a higher level.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
Big vouch for @magic. Tried them last night and definitely a keeper.
@magic YOU ARE AMAZING! you have helped me and my husband so much this past month and helped reduce so much stress. thank you for being SO awesome!! 😊
Every time I use @magic, I ask myself why I don’t use it more often. It’s such a time saver. SMH:)
I have @magic make my IRL reservations. It’s worth every penny of the human interaction avoidance it provides.
@magic your service definitely is living up to its name!
So, @magic has consistently delivered, and by delegating a variety of task-minutiae to their 24/7 concierge service, has given me the time to focus on the things I’m best at without doing a ton of task-switching (which I’m not very good at). Not free, but good! #GetItDone
Today alone @magic is 3/3 on getting some large bogus charges off my credit card. Awesome service!
I just use @magic to help with a task I couldn’t do myself (test out an offline service in another country). It was super quick, easy and deliverables were spot-on perfect. Highly recommend!
@magic Truly blown away by your service… 2am, cross-country, holiday request and you did it. Incredible – thank you so much!
The service from @magic is like a secret weapon. Almost nothing the team there can’t make happen. Thank you!
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