Your partner behind pitch decks, timelines, and client deliverables.
Your team thrives on big ideas. However, someone still has to send follow-up emails, post social content, and update timelines. Without consistent support, even the best campaigns can stall.
A creative virtual assistant helps marketing and creative agencies focus on strategy without getting stuck in execution. Whether you’re managing multiple accounts or scaling fast, the right assistant keeps everything moving behind the scenes so your team can deliver on what matters most: results.
From setting up campaign timelines to handling follow-ups after client meetings, a virtual assistant for marketing agencies keeps the engine running. They’re trained to plug into your processes, work with your tech stack, and keep your internal and client-side communication tight.
While a traditional admin may only manage calendars and inboxes, a virtual assistant for creative entrepreneurs understands the pace of agency life. They support your account managers, project leads, and creatives by ensuring deadlines are tracked, files are organized, and performance data is prepped for review.
The agency model thrives on agility. However, maintaining that speed requires someone to keep the gears turning smoothly.
To fill the need for added support, marketing agencies are turning to a remote assistant for marketing firms, who offer flexibility without needing physical office space. This approach aligns with the evolving work preferences in the advertising and marketing sectors, with over 68% of advertising agencies increasing their remote work policies — a number that’s expected to keep rising over the coming years.
As agency workloads continue to grow, integrating virtual support becomes increasingly beneficial. Whether operating in a remote-first or hybrid environment, a creative virtual assistant provides flexible coverage, clear task delegation, and the bandwidth necessary to scale effectively.
You’re not running an agency to spend your days rescheduling meetings, formatting reports, or posting to Instagram. You’re here to lead, win clients, and build something that lasts.
A creative virtual assistant isn’t for everyone. But if you’re juggling strategy, buried in follow-ups, stuck in coordination, or failing to execute and missing opportunities, bringing on a creative virtual assistant may be just what you need.
Creative virtual assistants help founders, account managers, and marketing ops accelerate growth and strategically optimize their time.
Business development teams rely on virtual assistants to streamline operations and sustain productivity behind the scenes.
If you recognize yourself or your team in these scenarios, a virtual assistant gives you back the capacity to do your job without drowning in admin.
Agency work moves fast until it doesn’t. When your team is constantly being pulled into the admin side of delivery, creative flow breaks down and timelines drift. Before long, you’re stuck playing catch-up instead of moving forward.
Instead of chasing status updates or double-checking every post and prospect, you stay focused on the work that actually drives growth.
Let’s be honest: your team can’t scale on hustle alone.
If it feels like there’s a never-ending flow of updates to send, timelines to tweak, and tasks to chase down, it’s time to bring in help.
These are signs that your agency isn’t short on talent. It’s short on bandwidth.
And when your team is juggling too much at once, employee productivity can drop by as much as 21% — a loss that directly impacts your bottom line. Meanwhile, agencies that delegate administrative and operational work see a 25 to 30% increase in project delivery speed and a measurable lift in client satisfaction.
Your virtual assistant steps in to manage the mounting tasks and complexities.
They bring clarity and structure to your day and consistency to follow-through.
VAs restore momentum by orchestrating the moving parts with precision.
They proactively manage deadlines, follow-ups, and loose ends to prevent bottlenecks
VAs take care of the details so you can maximize your time on what really matters.
Hiring creative virtual assistant services seems easy enough. However, when hiring the right candidate, proper planning is required to ensure they fit into your existing workflow.
Here’s how to do it right:
Start with a short list of low-leverage, repeatable tasks you or your team can offload. Common agency time drains include:
Knowing what to delegate makes hiring clearer and onboarding faster.
You have two main options here:
If you’ve built teams before and have solid systems in place, hiring independently gives you total control. But that control comes with a cost in terms of time, energy, and risk.
You’ll be on the hook for:
For many agencies, this becomes a second job. And if the hire doesn’t work out, you’re back to square one, often with even less time than before.
Additional Tip: Avoid defaulting to low hourly rates on job boards like Upwork. The lowest-cost option almost always ends up being the most expensive mistake.
What to Look For:
Agencies that don’t have the time or are unwilling to gamble can find help with a staffing partner who can hire a creative virtual assistant faster, with less risk and far more confidence.
The right partner handles:
By working with a staffing partner, you get a VA trained in agency workflows, understands creative delivery, and knows how to plug in without slowing your team down.
What to Look for in a Partner:
Instead of handling the entire process of hiring an admin assistant for agencies alone, you can streamline the hiring process by working with a staffing partner. A good staffing partner won’t just send you résumés. Instead, they’ll walk you through the entire onboarding process and provide ongoing check-ins to ensure things work long-term.
For agencies that don’t require in-office support, hiring globally is one of the easiest ways to scale with flexibility.
Virtual assistants for creative entrepreneurs often work remotely across time zones, bringing years of agency-relevant experience at more accessible rates than domestic hires. And thanks to cloud tools and async collaboration, there’s little difference in performance if you vet the right way.
What to check for when hiring globally:
The best virtual assistant for marketing agency work might be halfway around the world. But with all the tools available today, this only puts you at a strategic advantage.
Even the most capable virtual assistant for marketing agency work needs structure to succeed. Clear onboarding sets the tone for productivity, trust, and long-term fit.
Here’s how to build a smooth ramp-up:
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Just you.
Small team
Under 50 people
Growing workforce
50-200 people
Established team
200-500 people
Large organization
500+ people
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
Not every agency runs the same. This is why virtual assistants need to remain flexible and adaptable. Magic VAs are trained to plug into your systems, match your team’s rhythm, and adjust as priorities shift.
Whether you’re building a boutique creative team or scaling a full-service agency, we have a virtual assistant for creative agencies ready to support your workflow.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
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I have @magic make my IRL reservations. It’s worth every penny of the human interaction avoidance it provides.
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So, @magic has consistently delivered, and by delegating a variety of task-minutiae to their 24/7 concierge service, has given me the time to focus on the things I’m best at without doing a ton of task-switching (which I’m not very good at). Not free, but good! #GetItDone
Today alone @magic is 3/3 on getting some large bogus charges off my credit card. Awesome service!
I just use @magic to help with a task I couldn’t do myself (test out an offline service in another country). It was super quick, easy and deliverables were spot-on perfect. Highly recommend!
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